Wedding Invitation Timeline

Wedding Invitation Timeline Tips

From the moment you get engaged the clock starts ticking down to your big day. Wedding planning becomes all about juggling all the to-dos and making sure everything is getting done in the right order at the right time.

One of the big to-dos is getting your wedding announcement designed, ordered, addressed, and sent out. Two of our most asked questions is: “when should I order my announcements?” and “when should I send out my announcements?”

When should I order my announcements?

First things first; you are going to need a few things before you start your order.

Some crucial things are:

  • The wedding date
  • Your wording (use our portfolio for suggestions)
  • The Reception/ Open House location

Possibly your wedding colors- if you want them incorporated into your design.

Photos- One very important aspect of many announcements are the pictures. If you are planning on having a design centered around your engagement photos you will definitely want to get those done first, and then start your announcement process. Our designers can do very little without pictures so it is always a good idea to get those done as soon as possible and then start your design process.

Once you have all the important aspects of your announcement pulled together you should start your design process at least 10 weeks prior to the wedding. Saving announcements for the last minute is easy to do, especially when trying to put all the other pieces of the wedding together. Don’t wait! Things can happen, mistakes can be made, packages could get lost, the mail could go up in flames…anything! Keep this in mind. When you order to close to your wedding you don’t leave any room for error and that can be a risky move, one in which you will regret. Give yourself time just in case something happens. You want your announcement to be something you love and will look back at for years to come…after all you are announcing one of the most important days of your life…and paying for it.

Here is our suggestion: Counting only business days, give yourself 2 weeks for the design process (even though it may not take anywhere near that), 2 weeks for printing and shipping, 2 weeks JUST IN CASE something happens, and then at least 4 weeks to get them sent out.

There are always ways to speed things up if you have to…unless there is no more time. If your wedding is 2 weeks away and you don’t have invites sent out, you are going to be sweating bullets and risk guests not receiving their invite in time. Give yourself time!

The next question is “When should I send out my announcements?”

This is a tricky one because it really depends on where your guests are located. You don’t want to send out your announcements so late that your guests either don’t receive it in time, or they receive it but already, made plans for their Saturday night. On the other end, you don’t want to send it out too early because then guests start to forget or their fridge becomes cluttered with other things that eventually cover your announcement. Take a few things into consideration:

1)    Location of your guests: If you live near most of your family and friends and you are having a close intimate wedding, you may feel confident sending announcements out 2-3 weeks before the wedding. If your guests located all over the United States or internationally you should be planning to mail out announcements between 4-6 weeks. This allows for plenty of mail time and it gives your guests time to plan and prepare for the big day.

2)    Do you need guests to RSVP for one of your events? Give your guests plenty of time to receive the announcement and reply whether it is by mail or electronically. If you need guests to RSVP so you can give your wedding venue a headcount, definitely send your invites out closer to 6 weeks before your wedding day.

3)    Is your wedding small and intimate or a huge celebration that everyone is invited to? With social media these days, chances are your guest know about your big day. If most of the people coming to your wedding already know the information they need, you are probably safe sending announcements out closer to your big day.

There is always an exception to every rule. When asked, we will give you our best suggestion based on your personal information. One thing is for sure: give yourself enough time so you don’t have to settle for something less than you deserve.

Wedding RSVP Websites

Wedding RSVP Websites

Planning your wedding is exciting and fun, but it can also be stressful. Planning for your big day is full of so many decisions it can make your head spin. One way you can lift a little of that stress is to make the process easier by keeping all of your important information in one safe place, so nothing gets lost in the shuffle of wedding planning.

A big part of your wedding day will be the guests that you will invite to share in your special day. Keeping track of who will be there and who won’t can get stressful and overwhelming. Sending out an RSVP has been a great way to cut down on the frustration but can also add to the cost of planning a wedding when it comes to paying for one more thing to send out, not to mention the rising cost of stamps. The new and improved solution that has become popular in the last decade is going through an RSVP website. Many of these websites can be used for anything from a wedding planning aid to a site to organize and manage your guests’ RSVPs. Here are a few of the websites out there that can help you stay organized on your special day.

 

 

 

https://www.myinvitelist.com

My Invite List is our very own Free online app that you can use to collect guest addresses and set up an RSVP accessible by your guests. Share with your friends and family your personalized form link on social media sites, email, and text. Make it easy for your guests to give you all their information. What is unique about our system is that once you are ready to address your envelopes you can simply download your list in a .TXT, .CSV, or .XLS format and print on your labels or envelopes. Check it out!

 

The Knot

https://www.theknot.com

When you sign up for The Knot, you will several personalized planning tools available to you. You can create your own custom website to share with family and friends. You will have access to a personal planning expert 24/7. It will keep you organized so you always know what to do, when. Your wedding registries will be all in one place and you will be able to personalize a wedding spending plan based on your budget. We of course can not forget the main reason for this post; you can also keep track of guests, RSVPs, and thank you notes.

 

Appy Couple

http://www.appycouple.com/

This is another great website that will make RSVP’s ten times easier. One unique quality of the site Appy Couple is that it’s an app that is built for your mobile device in addition to the desktop website. Sometimes a great website comes with a price though. To build your own personal app and website it costs $35 but for guests, downloading and using this app costs nothing. If you are willing to pay the $35 it may be worth the stress you will save yourself by having to keep track of everything yourself.

 

AnRSVP

http://anrsvp.com/

This is another service that costs nothing and helps with the management of your wedding. This site is interactive for you and your guests. Once you sign up, you can either import a guest list from another file or you can choose the “open” option, meaning that your guests can add themselves to the list.

 

RSVP Me Now

https://www.rsvpmenow.com/

This is another free site and it is simple to use. If all you want is a straightforward RSVP website without all the bells and whistles, this is the website for you. You will have the ability to customize your RSVP form. You will also be able to send out reminder e-mails to your guests, so they won’t forget your big day.

 

WeddingWire

https://www.weddingwire.com/

Wedding Wire is great because it doesn’t charge a fee and its website offers all your wedding planning tools is one place. This is perfect for the bride-to-be who is on the go and needs to have a digital book of her wedding details. When you use their RSVP feature, you can import your contacts from your Gmail account making it easier to build your guest list. You can create a custom website for guests to see when they choose to RSVP. You will be able to keep track of who has declined and who hasn’t respond yet.

 

FreeRSVP

http://free-rsvp.com/

This is a simple website and the best part about this website is that no personal information is needed when registering and you can create an unlimited guest list. You can send an invitation by e-mail and track the responses through regular updates this site provides for you.

 

InviteSpring

https://www.invitespring.com/

Invite Spring is a site that is free to get started and then once you decide to activate your event, it will cost only $10 per event. This includes an unlimited number of guests, support, and a lot of management tools. You will also be able to share your event’s RSVP website through a url or a QR code.

 

These are all great websites that will definitely keep you organized as you plan your big day. Any of these websites are a great option if you would like to steer away from the traditional RSVP card you send out to your guest. Just include the RSVP site link on your wedding invite and let your guests do the work from there. As an added bonus they may even be able to find out all about the happy couple through your own personalized wedding story you can include on many of these websites. Whatever you choose, your wedding day will be amazing! Happy planning!